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Hackathon Coordination Roles

Adult Volunteers | Planning & Day-Of Support

Positions needed on June 23rd, July 1st and July 2nd. You will be able to select which day(s) you are available.

Register Here

Event Operations (3-4)

Role Overview:

Supports the overall logistics and flow of the hackathon to ensure a smooth and professional experience for participants, mentors, and guests.

Responsibilities:

  • Assist with setup and breakdown
  • Support registration and check-in
  • Monitor schedule and transitions
  • Help troubleshoot logistical issues
  • Coordinate materials and supplies

Ideal For:

  • Detail-oriented professionals
  • Event planners
  • Operations managers
  • Anyone who thrives behind the scenes

Time Commitment:

Pre-event briefing + event day(s) June 23rd, July 1st & July 2nd.
Shifts will be broken into half days. 8:00am – 12pm and 12pm – 5:00pm

Team Support & Mentor Liaison (3-4)

Role Overview:

Serves as a point of contact for team mentors and ensures student teams have what they need throughout the hackathon.

Responsibilities:

  • Check in with mentors and teams
  • Help manage time checkpoints
  • Support conflict resolution if needed
  • Reinforce event expectations
  • Keep energy and morale high

Ideal For:

  • Educators
  • HR professionals
  • Coaches or team leaders
  • Individuals comfortable guiding group dynamics

Time Commitment:

June 23rd, July 1st & July 2nd.
Shifts will be broken into half days. 8:00am – 12pm and 12pm – 5:00pm

Workshop & Program Support Volunteer (3-4)

Role Overview:

Supports facilitators and speakers during structured sessions and activities.

Responsibilities:

  • Assist with materials distribution
  • Support small group discussions
  • Help manage Q&A and transitions
  • Provide general participant support

Ideal For:

  • Professionals comfortable in learning environments
  • Corporate volunteers
  • Individuals with facilitation experience

Time Commitment:

June 23rd, July 1st & July 2nd.
Shifts will be broken into half days. 8:00am – 12pm and 12pm – 5:00pm

Industry Experts

Role Overview:

– Industry Experts serve as rotating mentors during our Mentor Roundtable Session, where high school participants engage directly with women professionals working in construction, engineering, sustainability, skilled trades, and related industries.

– This is a high-impact, high-visibility role designed to expose young women to real career pathways while providing encouragement, insight, and practical advice.

– Industry Experts do not judge and do not lead teams. They engage in guided small-group conversations.

Ideal For:

  • Corporate professionals
  • Public relations or communications professionals
  • Individuals comfortable hosting and engaging guests

Time Commitment:

Approximately 1.5–2 hours (arrival, briefing, roundtable session, optional lunch panel attendance)

Participant Experience Volunteer

Role Overview:

Focused on creating a welcoming and supportive environment for students.

Responsibilities:

  • Encourage participants
  • Help students feel comfortable
  • Support nervous presenters
  • Reinforce inclusive culture
  • Provide general assistance throughout the day

Ideal For:

  • Professionals passionate about youth development
  • Individuals who enjoy mentoring
  • Community advocates

Time Commitment:

June 23rd, July 1st & July 2nd.
Shifts will be broken into half days. 8:00am – 12pm and 12pm – 5:00pm

JUDGE ROLES

Adult Professionals | Evaluation & Feedback

Judges play a vital role in encouraging participants and providing meaningful feedback. This is not a “Shark Tank” environment – it is supportive, developmental, and growth-focused.

Hackathon Judge – High School Event (June 23rd)

Role Overview:

Evaluate team presentations and provide constructive, encouraging feedback to high school participants.

Responsibilities:

  • Review pitch criteria
  • Listen to team presentations
  • Score based on provided rubric
  • Provide brief verbal encouragement
  • Participate in winner selection discussion

Ideal For:

  • Professionals in construction, engineering, sustainability, business, trades, STEM, or leadership roles
  • Individuals comfortable evaluating ideas and speaking in front of groups

Time Commitment:

June 23rd 2:30pm – 4:30pm

Hackathon Judge – College Sustainability Event (July 2nd)

Role Overview:

Evaluate more advanced sustainability-focused team solutions and provide professional-level feedback.

Responsibilities:

  • Review solutions aligned with climate, biodiversity, or community resilience tracks
  • Score based on innovation, feasibility, impact, and collaboration
  • Ask thoughtful questions
  • Provide developmental feedback
  • Support final award decisions

Ideal For:

  • Sustainability professionals
  • Engineers
  • Climate or environmental leaders
  • Corporate professionals
  • Strategy or innovation leaders

Time Commitment:

July 2nd 2:30pm – 4:30pm

Lead Judge

Role Overview:

Facilitates judge discussion and ensures fair scoring.

Responsibilities:

  • Guide deliberation process
  • Ensure scoring consistency
  • Support final decision-making
  • Announce awards (if desired)

Ideal For:

  • Senior leaders
  • Executives
  • Experienced panel moderators

Time Commitment:

June 23rd 2:30pm – 4:30pm or July 2nd 2:30 pm – 4:30pm

Volunteer Expectations

All adult volunteers are expected to:

  • Model professionalism and encouragement
  • Support an inclusive, safe environment
  • Arrive prepared and on time
  • Follow provided judging rubric or coordination guidelines
  • Support the mission of empowering young women
Register Here